Athens County Children Services P.O. Box 1046 Athens, Ohio 45701 Ph : (740)592-3061 Fax: (740)593-3880

Help Me Grow Service Coordinator

This position provides in home services, developmental screenings, referral, assessment and support to families of children birth to three who are at risk of developmental delays, who have identified medical conditions which may lead to developmental delays or who have identified developmental delays or disabilities.

Reports To The Help Me Grow Service Coordinator reports to the Help Me Grow Supervisor.

Employment StatusThis is a full-time position carrying  35-hours per week. Work is regularly scheduled within the hours of 8:30am to 4:30pm Monday thru Friday, except legal holidays, with flexibility of early mornings or evening hours as needed to complete job responsibilities.  Some weekend work may be required

Principal Responsibilities

Task 1 Provide services to families who are enrolled in the Help Me Grow program through home visits and coordination of needed services.

A.  Meet with parents to determine eligibility, assess family strengths and needs, complete and document all required screenings and develop an Individualized Family Service Plan (IFSP) within required timeline.  B.  Maintain regular contact with families through scheduled home visits. C. Do initial and ongoing developmental screening on eligible children using the ASQ, ASQ-SE, observation, and parents reports. D.  Establish relationships with parents and assist in strengthening the parent- child relationship and improving parenting skills using accepted curriculum. E.  Assist parents in improving their parenting skills and child development knowledge to optimize the home environment and assist in the development of social support system using accepted educational materials. F.  Aid in establishing a Medical Home as well as providing information on child developmental, children’s health information, immunizations, nutrition information, and referral to appropriate community agencies for additional services. G.  Assist families in resolving other issues that affect family life.  Other issues might address counseling, substance abuse, OWF requirements, school, housing, budgeting, or transportation. H. Provide transition services and meet transition timelines, to move children at age three, from Help Me Grow to Preschool Special Education or other needed services.

Task 2 Develop Individualized Family Service Plans (IFSP) with clients.

A.  The Service Coordinator will work with parents to identify issues and Goals that the family would like to address and develop an IFSP within 45 days of Referral and in accordance with HMG policy. B. The IFSP will identify activities, services, and individuals needed to  accomplish parent goals. C. The IFSP will be written with clear, measurable goals and outcomes. D. The IFSP will be reviewed and updated  every 180 days.

Task 3 Complete or arrange for assessments and evaluations on children who are suspected of having a delay or disability to determine eligibility for Part C Services, or who are Part C eligible due to a diagnosed medical condition. Complete or revise the  IFSP within 45 days.

A.  Will schedule a home visit with parent to complete the assessment or evaluation of the child that is suspected of having a developmental delay. B.  Will assure the completion of the evaluation/assessment. C.  Will be responsible for documenting the results of the evaluation/assessment. D.  Will document an informed clinical opinion to complete evaluation .E.  Will determine eligibility for Part C Services and referral for needed therapies and Early Intervention.

Task 4 Complete paperwork and Early Track reporting as required.

A.  Document case activities through written recordings, IFSPs, correspondence and other required paperwork.  Written paperwork must be completed in a timely manner. B.  Enter required data into the Early Track system in the required time frame.

Task 5 Serve as the agency liaison for Help Me Grow team

A.  Attend community meetings and events as assigned by supervisor. B.  Share information with HMG supervisor and team. C. Represent HMG on Agency committees and functions.

Task 6 Participate in regularly scheduled supervisory conferences.

A.  Present cases for review. B.  Share records with supervisor.

Task 7 Perform related duties of the position.

A. May be required to lead play groups, support groups or other similar activities with Help Me Grow families.  B.  Give training and presentations upon request within the community.

Task 8 Displays professional behavior and ethics.

A.  Maintain confidentiality of cases within the agency. B.  Maintain a professional appearance as required by the agency dress code. C.  Maintain professional conduct and manner within and outside the agency, and when interacting with difficult clients. D.  Maintain an acceptable attitude regarding being tolerant, patient and non-judgmental with clients, staff, and community. E.  Maintain an awareness of own values and their impact on practice.

Any Other Duties and Responsibilities

This position requires that the Service Coordinator be flexible in performing infrequent duties, not already listed, which are necessary to support the mission of Athens County Help Me Grow.

Knowledge, Skills, and Abilities Needed

Thorough knowledge of child development and parenting techniques.

Knowledge of developmental delays and disabilities in children.

Ability to gather information through interviews and the use of screening tools.

Sensitivity to local cultures and values.

Good verbal communication skills.

Good writing skills.

Ability to organize thoughts and ideas in a written manner.

Computer literate.

Ability to work flexible hours as required.

Knowledge of appropriate play activities for children of different ages.

Time management skills.

Ability to work with families in their own homes.

Qualifications

Thorough knowledge of child development, specifically birth to three, and knowledge of developmental disabilities. Bachelors degree in social work, family studies, nursing, special education/early childhood education, counseling or related field and experience working with families and children age birth to five.  Licensure and experience administering comprehensive developmental assessments preferred.   Valid Driver’s License and auto insurance coverage.

Equipment Operated

IBM compatible computer, Multi-line telephone system, cellular telephone, copier, FAX machine.

Physically Demanding and Hazardous Working Conditions Inherent in this Job Description

Physical Demands and Hazardous Working Conditions: The physical demands and hazardous working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is almost continuously required to sit and talk or hear.  The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee may continuously repeat the same hand, arm or finger motion many times as typing.  The position frequently requires non-stop typing on the computer. The employee must occasionally lift and/or move up to 15 pounds, such as play group materials or testing materials.  Specific vision abilities required by the job include close vision, depth perception, and the ability to adjust focus.  The position requires the individual to meet deadlines with time constraints and to interact with the public and other workers.

General Duty: Safe and Healthful Workplace

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is acceptable to this particular environment.  However, the noise level can vary depending upon daily activity but will still remain within the acceptable noise level range.  The employee is continuously interacting with the public and staff.  The employee will be required to meet multiple demands from several people.

Required Training and Credentialing

The Help Me Grow Service Coordinator will attend all required Help Me Grow trainings and complete the additional requirements for Service Coordinator credentialing within the first year of employment.   Service Coordinators are expected to upgrade knowledge and skills through advanced training as recommended by their supervisor.Service Coordinators are expected to use computer programs including Word Perfect, Early Track, Group Wise and any other computer programming that will be utilized by the agency in the future.  Orientation to these programs will be provided by the agency.

Send application materials to: Athens County Children Services

Human Resource and Contract Manager

Position Description

This professional position is responsible for the management of human resource and contract management, including procurement-related activities of the agency. 

Reports To- This position reports to the Deputy Director of Finance and Operations.

Employment Status Full-time position.

Principal Responsibilities

Task 1.  Assist in the development, writing,  and implementation of personnel policies and procedures.

Write, revise, edit, and/or proofread agency policies and procedures and related documents as needed. Prepare and maintain employee handbook and manuals. Stay current on recent federal, state, and case law affecting agency HR. Partner with employees and management to communicate various Human Resource policies, procedures, laws, standards, and government regulations.  Incorporate into policy and procedure as needed.

Task 2.  Participate in staff hiring.

Prepare and update position descriptions.Develop recruitment plan and perform recruitment activities. Write and place advertisements. Accept resumes. Reviews applications to match experience and qualifications with specific job related requirements. Coordinates and may conduct interviews. Conducts new employee orientation to ensure employees gain an understanding of agency personnel policies and procedures, as well as benefits plans and enrollment provisions. 

Task 3.  Responds to relation issues such as employee complaints, grievances, harassment allegation, and civil rights complaints. 

Assure that agency policy and procedures are followed. Advise management on procedures and possible actions regarding employee performance issues and other events that may require disciplinary action. File appropriate paperwork in at timely manner.

Task 4. Perform other human resource generalist duties.

Maintain organizational chart and employee directory. Establish and maintain human resource information system records and reports. Represent the agency in unemployment and worker compensation claims. Analyze exit interview information and makes recommendations to management team for corrective action and continuous improvement. Conduct salary surveys.  Analyze compensation. Facilitate and/or provide training to the workforce Monitor the continuing education and professional development of staff. Design personnel forms.

Task 5. Perform benefit administration.

Assist employees with claims resolution Report enrollments, changes, and terminations. Approve invoices for payment.  Resolve discrepancies with carrier. Communicate benefit information to employees, including arranging for or conducting presentation presentations and distributing materials.          

Task 6.  Develop procurement program for agency.

Maintain an understanding of current procurement policies and laws. Develop procedures for agency procurement based on state, local and federal  requirements.Develop and provide in-house training for agency staff. Coordinate purchasing with Management team. Annually review agency procurement policy to ensure policy reflects current law.          

Task 7.  Implement procurement practices in agency.

Develop or secure specifications and/or requirements. Ascertain budget and funding source.  Assure funds are available. Establish compliance with any applicable program requirements. Seek bids for purchases. Utilize state purchasing when practicable and economical. Maintain list of possible vendors and price lists for standard supplies.

Task 8.  Develop contract management procedures for the agency.

Maintain an understanding of applicable state and federal contract laws. Develop agency procedures based upon agency Procurement Policy. Develop necessary tools to implement policy. Train agency staff.

Task 9.  Oversee the development of agency-initiated contracts.

Assist in development of agency Requests for Proposals by developing deliverables and format. Coordinate with Athens County Prosecutor to ensure legal requirements are met. Develop evaluation criteria for each Request for Proposal. Oversee the disbursement of the Request for Proposal. Collect responses. Make recommendations regarding selection of vendor based upon pre-determined  criteria. Oversee preparation of contracts.

Task 10   Monitor compliance of agency initiated contracts.

Determine if contractor is a subrecipient or vendor. Coordinate with placement providers and contractors to address any issues related to provision of services, contract language or other issues which arise. Perform annual risk assessment. Monitor contractors to ensure compliance with contract deliverables. Develop monitoring procedures for vendors and sub recipients. Make site visits to vendors or sub recipients to ensure compliance with deliverables. Review residential contracts and Individual Child Care Agreements for completeness. Monitor residential and foster home licenses to ensure compliance. Evaluate deliverables, products, and activities. Authorize payments of invoices, based on contract completion and terms. Assure agency contracts are current.

Task 11.  Oversee contract compliance when agency is provider.

Review contracts and work with agency and legal counsel to ensure legal requirements are met. Be familiar with contract deliverables and goals. Ensure that agency staff is in compliance with contract deliverables and goals. Prepare or oversee the preparation of budgets and reports for contracts including budget and program reports. Collect performance data.

Any Other Duties and Responsibilities

This position requires that the individual be flexible in performing infrequent duties, not already listed, that may be necessary to support the mission of the agency.

Knowledge and Skills Needed

1.  Ability to make recommendations to effectively resolve problems or issues, by using judgment that is consistent with standards, practices, policies, procedures, regulations, or government laws.

2.  Ability to objectively coach employees and management through complex, difficult, and emotional issues.

3.  Computer use including word processing, spreadsheets, internet use, databases.

4.  Ability to perform mathematical computations.

5.  Ability to analyze problems, find solutions, and make decisions.

6.  Ability to work independently and along with others depending on the situation.

7.  Ability to communicate clearly, both orally in person and on the telephone, and in writing, with a wide variety of people. Includes good punctuation, spelling, grammar, and attention to detail.

8.  Ability to follow oral and written directions.

9.  Organizational and time management skills.

10.  Knowledge and understanding of state laws, rules, policies, and procedures as applicable to job duties, including COBRA, ERISA, FMLA, FLS, and Ohio Civil Service.

11.  Knowledge of agency policies and procedures.

12.  Friendly, cooperative, professional, and positive attitude.

13.  Ability to work cooperatively with others, both inside and outside of this agency.

Qualifications

Bachelors’ degree in Business Administration or 5 years fiscal experience. Prior experience in accounting or bookkeeping desirable, especially in a government or non-profit organization. Computer knowledge and experience, including data bases, spreadsheets, word processing, and internet use. Valid driver’s license and insurance.

Equipment Operated - Computer, ten-key calculator, printer, copier, postage machine, FAX machine.

Physically Demanding and Hazardous Working Conditions Inherent in This Job

Physical Demands and Hazardous Working Conditions: The physical demands and hazardous working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is almost continuously required to sit, and talk or hear.  The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.  The employee may continuously repeat the same hand, arm, or finger motion many times as in typing.  The position frequently requires non-stop typing on the computer.  The employee must occasionally lift and/or move up to 25 pounds, such as files or boxes.  Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.  The position requires the individual to meet deadlines with time constraints and to interact with the public and other workers.The employee may occasionally come into contact with irate or upset individuals.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is acceptable to this particular environment.  However, the noise level can vary depending upon daily activity but will still remain within the acceptable noise level range.  The employee continuously is interacting with the public and staff.  The employee will be required to meet multiple demands from several people.

Required Training

Training as required by job responsibilities

Send application materials to: Athens County Children Services